Sport Club Travel

Definitions:
1. Recognized Sports Clubs (RSC): Any Sport Club recognized by the Sport Club Council.
2. Registered Sport Club Funding: The term “Registered Sport Club Funding” refers to all funds at the disposal of a Registered Sport Club. This includes but is not limited to: allocated funds from the Sport Club Council, Agency Accounts, University Foundation Accounts, and outside bank accounts.
3. Allocated Funds: Funding provided to the Sport Club Council through the A&S Fee.
4. Sport Programming Travel: Practices, competitions, demonstrations, clinics, workshops, & seminars are all considered sport programming.
5. Non-sport Programming Travel: Any activity not defined as Sport Programming to include community service, socials, and fundraisers.

Guidelines:
1. Undergraduate students and graduate students are eligible to travel with Recognized Sport Clubs if they are enrolled at Florida Atlantic University and meet standards found in the Sport Club Manual.
2. Students who are not officially enrolled for the summer term at the time of travel, but who were eligible for travel for previous spring and are enrolled for upcoming fall are eligible to travel. An exception may be granted for students graduating during the semester of travel, proof of approved graduating status is required.
3. Recognized Sport Clubs are not permitted to travel outside of the United States and its five territories.
4. Recognized Sport Clubs must notify the Campus Recreation Sport Programs Administrative Staff of any injuries or incidents that occurred while traveling as defined in the Sport Club Handbook.

Sport Club Travel Beyond 25 Miles (Driving Distance) of the Boca Campus
1. Registered Sport Clubs must submit a Sport Club Travel Request Form through Owl Central 3-Business Days (inclusive of submission day) prior to the Day of Travel.
2. The following documentation must accompany the Sport Club Travel Request Form:
  1. Proof of Event
  2. A travel roster with each traveler's name, Florida Atlantic email, phone number, and z-number
  3. All relevant travel information must be attached to include but not limited to:
    1. Location of where the Sport Club is staying
    2. Proof of Event
    3. Mode of Transportation
3. Each traveler must:
  1. Acknowledge receipt of and read Student Travel Policy.
  2. Have completed Sport Club Travel Training.
  3. Have a Sport Club Participation Waiver on file with Campus Recreation.

Off-Campus Travel 25.0 Miles or Less (driving distance) of the Boca Campus
1. Event Request through the Sport Club Council’s Owl Central page must be submitted at least 3-business days (inclusive of day of submission) in advance of the event.
2. All club members that are participating in the off-campus event are expected to RSVP in advance to the approved Event Request via Owl Central.
  1. This will serve as the official travel roster for the event.
  2. Attendance for the event should be submitted via Owl Central within 3 business days following the event.

Sport Club Travel Appeal Process
1. The appeals process is designed to assist RSC that have serious extenuating circumstances and are seeking relief from Denied Travel.
2. Sport Club Travel Appeals must be initiated no later than 3 than business days after the Sport Club Travel is denied. Late Appeals will not be reviewed. An RSC may submit an appeal based only on the grounds listed below. You may be eligible for an appeal if:
  1. RSC met Minimum eligibility qualifications at the time of submission.
  2. In processing the application, there was an error at no fault of the RSC. Please note that an error made by the RSC does not constitute grounds for appeals.
  3. The submitter has a medical, extended physical/mental illness or debilitating injury/ accident.
  4. Unforeseen military orders for the submitter.
  5. Death to an immediate family member. An immediate family member is defined as a parent; sibling; child by blood, adoption, or marriage; spouse; grandparent; or grandchild.
  6. Other reason not described above.