Storage Solutions & Recommended Uses

Alternative Storage Options

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Below we have provided more guidance on types of data and storage options for each option. Depending on the type of data you need to store and the amount of storage you need, there are several options, including:

Microsoft Office 365

Microsoft Office 365 offers several applications that can be leveraged for storage, including OneDrive, SharePoint, and Teams.

• OneDrive allows users to keep all files in one location in Microsoft’s cloud environment, which can be accessed from a phone, tablet, or computer. Use OneDrive’s desktop or mobile applications to access up to 5 GB storage quota with 250 GB maximum file size, version history, and integration with other Office 365 products.
• Teams is a collaboration platform that also facilitates organization of your team’s work, files, and key resources using channels.
• SharePoint Online is an Office 365 application that allows users to easily create websites for sharing information and tracking and collaborating on projects.

 

Recommended Storage Solutions by
Data Requirements or Features

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The following tables show more specifically which storage solutions are appropriate for specific content or data requirements or storage solution features. The symbols represented are:

Content/Data Requirements

Requirement	OneDrive	Teams	SharePoint	Google	ANDI	ANDISEC	BHRIC	KoKo
Requirement Departmental Shared Data	OneDrive	Teams	SharePoint	Google	ANDI	ANDISEC	BHRIC	KoKo
Requirement User Data	OneDrive	Teams	SharePoint	Google	ANDI	ANDISEC	BHRIC	KoKo
Requirement Research data (less than a TB)	OneDrive	Teams	SharePoint	Google	ANDI	ANDISEC	BHRIC	KoKo
Requirement Research data (more than a TB)	OneDrive	Teams	SharePoint	Google	ANDI	ANDISEC	BHRIC	KoKo
Requirement Storage of Public Data	OneDrive	Teams	SharePoint	Google	ANDI	ANDISEC	BHRIC	KoKo
Requirement Storage of Confidential Data (Level 2 Information)	OneDrive	Teams	SharePoint	Google	ANDI	ANDISEC	BHRIC	KoKo
Requirement Storage of Highly Confidential Data (Level 1 Information)	OneDrive	Teams	SharePoint	Google	ANDI	ANDISEC	BHRIC	KoKo
Requirement Collaborative documents, spreadsheets, slides and forms	OneDrive	Teams	SharePoint	Google	ANDI	ANDISEC	BHRIC	KoKo
Requirement Large files (videos, graphics, etc.) (Up to 250GB)	OneDrive	Teams	SharePoint	Google	ANDI	ANDISEC	BHRIC	KoKo
Requirement HIPAA	OneDrive	Teams	SharePoint	Google	ANDI	ANDISEC	BHRIC	KoKo

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Storage Solution Features

Feature	OneDrive	Teams	SharePoint	Google	ANDI	ANDISEC	BHRIC	KoKo
Feature Sharing within a single department	OneDrive	Teams	SharePoint	Google	ANDI	ANDISEC	BHRIC	KoKo
Feature Sharing across multiple departments	OneDrive	Teams	SharePoint	Google	ANDI	ANDISEC	BHRIC	KoKo
Feature Sharing externally	OneDrive	Teams	SharePoint	Google	ANDI	ANDISEC	BHRIC	KoKo
Feature Simultaneous editing of files	OneDrive	Teams	SharePoint	Google	ANDI	ANDISEC	BHRIC	KoKo
Feature Ability to store a file over 250 GB in size	OneDrive	Teams	SharePoint	Google	ANDI	ANDISEC	BHRIC	KoKo
Feature Mobile Device Support	OneDrive	Teams	SharePoint	Google	ANDI	ANDISEC	BHRIC	KoKo
Feature Accessible off campus without VPN	OneDrive	Teams	SharePoint	Google	ANDI	ANDISEC	BHRIC	KoKo
Feature File Versioning	OneDrive	Teams	SharePoint	Google	ANDI	ANDISEC	BHRIC	KoKo
Feature Snap-shot Backups	OneDrive	Teams	SharePoint	Google	ANDI	ANDISEC	BHRIC	KoKo
Feature Supports Offline Versions (Local Sync of Data)	OneDrive	Teams	SharePoint	Google	ANDI	ANDISEC	BHRIC	KoKo
Feature Ransomware Recovery via snapshot restores	OneDrive	Teams	SharePoint	Google	ANDI	ANDISEC	BHRIC	KoKo
Feature High Upload and Download Speed for large data sets	OneDrive	Teams	SharePoint	Google	ANDI	ANDISEC	BHRIC	KoKo