Process, Procedures & Forms

CastleBranch Background Check (Background Check, Record Management, and Drug Screening)

To improve the efficiency and timeliness of the background check process, the College of Nursing uses a company called CastleBranch. CastleBranch coordinates all aspects of the background check, including Live-Scan fingerprinting, maintaining health records, as well as drug testing and background checks.

Background Checks and related items will be completed at the time of Admission to the College of Nursing. (For all programs)

 

Please use the package codes below if you are enrolled in the Undergraduate program
Program	If you are  currently living or working in  The State of Florida	If you are  currently living or working outside  The State of Florida
Accelerated Program	FL53	FL53OS
Freshman Direct Admit (FDA)	FC92	FC92OS
RN – BSN	FL83	FL83OS
Please use the package codes below if you are enrolled in the Graduate program
Program	If you are  currently living or  working  in The State of Florida	If you are  currently living or  working outside The State of Florida
Doctoral (DNP)	FL08	FL08OS
MASTERS	FL82	FL82OS
PhD	FF05	FF05OS
Please use the package codes below if you are enrolled in the Dermatology CE program
	If you are  currently living or  working  in The State of Florida	If you are  currently living or  working outside The State of Florida
	FJ87	FJ87OS

The Background Checks and related healthcare documentation must be completed the semester before a student begins practicum/clinical. The process for background checks and health records is consistent for all College of Nursing programs.

 

Ready to begin the Process?

1. You will be provided with the instructions to begin the background check process, to include fingerprint and drug testing at orientation or after registering. Proceed to  https://www.castlebranch.com/sign-in following the directions using the package code above.  If you are currently living or working outside the state of Florida, you must use the out-of-state package code.
   
   
   
2. Proceed through the registration process,  making sure you read all of the links and references to proceed to further sections. *Helpful Hint: For security purposes, username & passcodes are emailed to you. They do not just pop-up on screen. Ensure you keep the CastleBranch website up and running while you are proceeding through each step of downloading instructions and registering. Instructions are provided for proceeding to the different sites to setup accounts as needed. You can always contact CastleBranch for troubleshooting into your account, Monday-Friday 8am-5pm EST. at (888) 723-4263 or  customerservice@castlebranch.com.
   
   
3. Complete all items by the expected deadline communicated to you by the advisor/director.
   
   
4. Background Checks will be reviewed and coordinated with program advisors/directors so that all items are reviewed together for completion. Prior to the deadline date students will receive confirmation.  *It is the student responsibility to double-check by these deadlines that everything has been approved.*
   
   
   An annual Notarized Oath & Affirmation is required to keep your initial background current. It must be completed every year  AFTER  your initial background check as long as you are a student here.  If you have not renewed your Notarized Oath & Affirmation by 12:01AM on the expiration date, you will have a lapse in coverage and you will be required to redo the background check to include Fingerprinting & Drug Testing, at an additional cost to you. NO EXCEPTIONS!
   CastleBranch sends frequent emails – please do not disregard them. It is the student’s responsibility to log into their account periodically and update any expired requirements in order to remain compliant.

Please note, a level-two background check is required of all applicants prior to admission to the College of Nursing,  and yearly while in the clinical component in the nursing program.