BACKGROUND CHECKS FOR PRE-COLLEGIATE / YOUTH PROGRAMS CAMPS AND PROGRAMS
Fall - Winter - Spring Camps and Programs Background Check Process
This was created to provide information on how to complete the background check requirement for your Fall/Winter/Spring Camp or Program.
Before moving forward, please ensure that you have received appropriate approvals from the Pre-Collegiate / Youth Programs office as background checks will not be initiated if their requirements have not been met.
For a full checklist, please click here.
For more information on when background checks are required for camp personnel (including volunteers, please review FAQ’s section.
Important Reminders
- Approval by Human Resources must be received before offers of employment/volunteer service and before employee/volunteer can begin their assignment.
- All required paperwork and spreadsheets must be submitted to Human Resources 60 days prior to the start of the Camp/Program
- Human Resources will review the spreadsheet and supporting documents prior to initiating any background checks.
Request Background Checks for your Fall/Spring Camp or Program:
Below is a breakdown of the steps required in order to request background checks for your camp:
Complete the Camp/Program Background Spreadsheet and submit to HR via email at empl@fau.edu by the deadline provided. If you have additional personnel changes after the deadline, notify Recruitment Services as soon as possible. You will be required to submit a revised camp/program background spreadsheet. Background check approval will still be required prior to the late addition beginning employment or volunteer services.
After reviewing the spreadsheet, Recruitment Services will provide an update via email that includes information specific to your camp. It is important for you to review this email for any updates or for any questions we may have.
Each camp should only submit 1 Camp Personnel Packet that includes the VECHS Waiver Agreement form for each camp personnel.
Once all documents are collected from each person, you will need to submit all completed forms as one Camp Personnel packet directly to HR. Packets must be submitted in person to Human Resources. HR is located in Building 4, Room 114 – right across from Chick fil-a.
Camp Personnel Packet must be submitted a minimum of 50 days prior to the start of your summer camp or program.
Recruitment Services will review the submitted spreadsheet to determine the required action for each of your camp personnel (including volunteers).
After reviewing the spreadsheet, Recruitment Services will provide an update via email that includes information specific to your camp. It is important for you to review this email for any updates with required background checks or for any questions we may have.
Recruitment Services will begin initiating background checks 45 days prior to the start of your camp if all paperwork was submitted by the provided deadlines.
If all paperwork has not been received and verified prior to the initiation date, background checks will not be initiated for your camp.
Without approved background checks on file, your camp or program will not be authorized to take place.
Recruitment Services will provide the camp personnel that require background checks with information on how to complete their fingerprinting appointments.