EOC Non-Activation Usage

The Emergency Operation Center (EOC) serves as the physical facility from which centralized and coordinated multi-unit support and resource procurement to tactical incident management occur. The Department of Emergency Management is responsible for ensuring the operational readiness of the EOC and developing processes and procedures which decrease setup and activation time. This includes implementing procedures during non-activation use to streamline potential activation periods.

On a day-to-day basis— when not in an activation state— the EOC may be used to support the mission of the University’s Division of Administrative Affairs for meetings and lecture-style instruction sessions.

RESERVATIONS

Please review the Department of Emergency Management Policy 3: Use of EOC During Non-Activation Periods and EOC Non-Activation Standard Operating Procedures before requesting to reserve a room. 

The Department whom which the Individual reports to, is liable for all associated outcomes of the use of the EOC which includes but is not limited to fiscal impacts for required clean up (which exceeds normal wear), repair of damages, and/or the replacement cost for furniture, equipment, technology, and so forth.Individuals requesting to reserve the EOC are responsible for use of the room during the reserved period and will be held accountable for ensuring their group adheres to all rules and procedures. 

SCHEDULING

All day-to-day activities within these rooms will be immediately suspended if an emergency occurs that requires the activation of the EOC.

Individuals requesting to reserve the EOC must complete the EOC Non-Activation Reservation Request Form. This form can be found on the EOC Non-Activation Reservation Dashboard. This dashboard will allow individuals to complete, view current and upcoming reservations in a calendar view, and review all policies, procedures, and guidelines regarding the EOC Non-Activation Usage. Once the form is completed, individuals will receive an email detailing that the request has been sent to the Department of Emergency Management for review. This reviewal may take up to 24 hours. Once the department approves, individuals will receive an additional email confirming the reservation. Utilization of the space without confirmation by the Department of Emergency Management will be viewed as “non-complaint” and are subject to the non-compliance penalties. Please visit the Non-Compliance section of the EOC Non-Activation Standard Operating Procedures for more details.

All cancelations or schedule changes must immediately be communicated by email to FAUEOCReservation@room.veoci.com