UNDERGRADUATE STUDENT TRAVEL APPLICATION INSTRUCTIONS

Greetings Students,

My name is Katie Morris and I am your current Student Body Vice President, as well as the chair of the Undergraduate Travel Committee. Being a student myself, I understand the rigorous process that is entailed in requesting approval for traveling with a student organization or simply for your own personal development. However, the Travel Committee is striving to alleviate the difficulty of requesting funds and to make this process as smooth and timely as possible. Therefore, I want to encourage you to travel and represent our University in the best way possible way and we appreciate the hard work and dedication that you have put into becoming the best student you can be at Florida Atlantic University. As always, Go Owls!

Sincerely,
Katie Morris
Student Body Vice President
Florida Atlantic University


1. What expenses are can a traveler apply for on their application?

Airfare & Baggage Fees

Hotel Costs

Conference Registration Fees - but not for membership fees or needs.

AVIS Rental Car - reimbursement not provided, but one can request a voucher and pay AVIS directly if you qualify.

Gas, if driving a pre-approved AVIS rental car - subject to conditions.

Parking, if driving a pre-approved AVIS rental car - subject to conditions.

Local transportation within destination city (taxi, subway, shuttle, etc.)

 

2. What expenses are not eligible for reimbursement?

Any expenses not paid directly out of your pocket

Any expenses paid by faculty p. card, your department, spouse, or anyone else.

Any travel expenses purchased through any travel agency including but not limited to Expedia, Travelocity, Orbitz, Hotwire.com, Hotels.com, etc.

Other traveler's expenses, even if they are part of your group application.

Expenses where the receipts does not indicate the vendor was paid by you directly.

Expenses where the receipt is not provided on the vendor's letter head.

Hotel expenses above the receipt does not include a daily break down of expenses including room rate and all taxes.

Expenses paid by reward points, miles, and any other means other than in U.S. currency.

Any expenses not listed under the above.

 

3. What do I include in my travel application package?

A. STUDENT TRAVEL POLICY
(please read the travel policy before you submit the forms)

B. STUDENT TRAVEL PROCEDURE AGREEMENT

C. TRAVEL PACKET

D. NOTIFICATION TO TRAVEL

After travel, please fill out and bring the following forms and receipts to Boca Raton Campus - Student Union- Room 221,  within 10 business days.
E. EXPENSE JUSTIFICATION FORM

 

4. When do I turn in my travel application?

At least 4 weeks prior to your planned departure date, you must submit the forms listed at the bottom of this page to your appropriate office on your respective campus listed below. The travel checklist must be included as the cover to your application.

5. Where do I turn in my travel application?

Student/Student Group

Appropriate Office

Individual Undergraduate Student

 

Student Government

Boca Raton: Student Union, room 221

Broward: Davie Student Union, room 203

Jupiter: Burrow Student Union, SR Bldg. Room 151, MC03

 

Individual Graduate Student

 

Graduate and Professional Student Association (GPSA)

Boca Raton: Student Union, room 234

 

Student Government

 

Student Government

Boca Raton: Student Union, room 215

Broward: Davie Student Union, room 203

Jupiter: Burrow Student Union, SR Bldg. Room 151, MC03

 

SG Programs

 

Appropriate SG Program Advisor

 

Sport Clubs

 

Campus Recreation

Boca Raton: Recreation & Fitness Center, room 103

Jupiter: Burrow Student Union, SR Bldg. Room 151, MC03

 

Academic Student Organizations Special Interest Student Organizations Fraternities and Sororities

 

Student Involvement & Leadership

Boca Raton: Student Union, room 218

Broward: Davie Student Union, room 203

Jupiter: Burrow Student Union, SR Bldg. Room 151, MC03

 

Multicultural Student Organizations

 

Multicultural Affairs

Boca Raton: SS-8, room 224

Broward: Davie Student Union, room 203

Jupiter: Burrow Student Union, SR Bldg. Room 151, MC03

 

Graduate and Professional Student
Organizations

Graduate and Professional Student Association (GPSA) Boca Raton: Student Union, room 234

7. How am I reimbursed?

Within 10 business days of your return, schedule an appointment to submit all original documentation, receipts, and related travel documents to the SG Accounting and Budget Office on the Boca Raton campus. An appointment must be scheduled, so that we can review your reimbursement paperwork with you.

 


 Last Modified 4/18/14