After the employment proposal has been submitted by the requesting department, and the amount to be paid by FAU for moving expenses is determined, the following actions should be taken:
The Hiring Department will submit a Request for Authority to Pay Moving Expenses (Approval Memo) to their Dean, Director, Chair or Business Manager. Final approval will be required from the department's Vice President or the Provost.
Contact the Purchasing Department for the current SUS Contract Vendor List. The employee will need to contact a vendor(s) to begin the process for a home survey necessary to generate a quotation for the move.
Attach copy of the quotation and the Approval Memo to a Purchase Requisition (PR). Include on the PR the new name of the employee, employee's phone number, moving location, approximate move date, and the departmental reimbursable dollar/weight limitations and forward to Purchasing for processing.
After the move, the vendor will submit an invoice to the hiring department for signature and approval for payment. The new employee will be sent a separate bill from the moving company for any additional expenses not allowed under the contract agreement or above the University's specified moving limits.
If you have any questions please contact Tony Montero, email@example.com at ext. 7-3085.