October 15th, 2018
Undergraduate Research Grants Program
Fall deadline is
Monday, October 15, 2018
for the Spring/Summer UG Research Grant cycle
New for this deadline:
Please review the
Grant Package Guidelines
as the Grant Package Proposal has changed slightly ("Purpose/Project Summary" has replaced "Objective").
To encourage undergraduate students from all disciplines to participate in independent research and creative projects in collaboration with FAU faculty. The research or creative activity conducted by the student generally takes diverse forms of directed research, such as independent study, work on an honors thesis or part of a larger ongoing study under the direct supervision of a full-time faculty member, rather than work conducted to fulfill regular course or seminar requirements.
A university-wide call for proposals will be distributed prior to each deadline. All proposals will be reviewed by the Distinction through Discovery Research Grants Committee using the judging criteria presented in the grant package guidelines.
Student and Faculty Eligibility:
- Any full-time, continuing, undergraduate student in good standing (academic and disciplinary) at Florida Atlantic University may apply.
- Students may receive more than one grant, with a maximum of one group grant and one individual grant per cycle.
- Faculty mentors may receive no more than $2400 in awards per grant cycle for students they mentor (additional grants may be awarded if funds are available).
Undergraduate Research and scholarly projects may require compliance to meet state and federal regulations. While not all research and inquiry requires compliance, those projects that warrant oversight of compliance must be addressed as such; grant funds cannot be released until all research compliance issues are satisfied. Please refer to Appendix B for more information. Please keep in mind that some research compliance issues may take 6 - 8 weeks to be resolved.
If you are unsure whether your research may qualify as human subjects research, please first refer to the Research Integrity page entitled Do I need IRB? In addition, you may refer to this flowchart to help determine if your research qualifies. You may also refer to the Human Subjects Research Determination form.
We highly suggest students conducting any research or scholarly activities participate in CITI – the Collaborative Inter-Institutional Training Initiative training. This provides access to courses that are designed to be used by institutions and organizations to provide comprehensive training in a variety of areas such as Institutional Review Board (IRB), Good Clinical Practices, Responsible Conduct of Research (RCR) and other areas. (content borrowed from the FAU DOR website).
Institutional Animal Care and Use Committee (IACUC)
Include but are not limited to:
- Rodents (mice, rats)
- Marine mammals
- Non-human primates
- Turtles and tortoises
Subjects that do not need IACUC approval include but are not limited to:
- Drosophila melanogaster (fruit fly)
- In vitro cell preparations using established cell lines
- Insects, worms, jellyfish, starfish
Institutional Review Board (IRB)
Human subjects research can take many forms. Some examples include:
- Focus groups
- Medical chart reviews
- Participant observation studies
- Data and tissue banks
- Clinical or exercise studies
Grant package deadlines are due by October 15th for Spring/Summer funding, and March 15th for Summer/Fall funding. Should these dates fall on a weekend day or holiday, the deadline will become the next business day.
How to apply:
Please complete the online application through FluidReview (see below). You will upload your completed grant package (Undergraduate Research Grant Package Guidelines) also through FluidReview. Request a letter of recommendation from your faculty mentor, if it is not attached to your Grant Package. The letter can either be uploaded through FluidReview or emailed directly to firstname.lastname@example.org. A mentor letter of support guide has been provided (Appendix D)
The Undergraduate Research Grant process is managed through FluidReview, an applications based system. The link to FluidReview is https://ouri.fluidreview.com/. Please read through all of these instructions before clicking on the link.
- After clicking on the link, you will land on the Log-In page for OURI's FluidReview. If you have an FAU username and password (i.e., an active FAU email account), please click on the "Sign In or Register" button ONLY. You will be redirected to FAU's single sign-on page where you will sign in using your FAU credentials (NOTE: this may require a push notification).
- Once you are signed into OURI's FluidReview, you will need to complete the Eligibility task. This is a one-time form that determines to which applications/programs you are eligible to apply.
- Once your Eligibility is complete, click on the blue button labeled "View Programs."
- Search for the Undergraduate Research Grant application that has "Apply Now" button on the far right side.
- Click on the "Apply Now" button and follow the prompts.
- You must submit your application once all tasks are complete.
Type of Grant:
Grant allocations are categorized based on the following
- Individual students engaged in research or creative activity under the mentorship of a FAU faculty member may apply for a grant of up to $600 to support their work.
- Group projects, consisting of two or more students working on the same or similar projects under the mentorship of a full-time FAU faculty mentor may apply for a grant of up to $1,200.
Applicants will be asked to identify the maturity of project (Exploratory, Developing or Advanced) to facilitate the review process. Please see Appendix A for definitions.
Examples of previously funded grants:Example 1
Each college has been assigned a librarian to assist in the research process. Students are encouraged to reach out to the appropriate contact with any questions, or check for a subject specialist librarian here.
Dorothy F. Schmidt College of Arts & Letters : Larry Mello, email@example.com
College of Business : Bruce Barron, firstname.lastname@example.org
College for Design & Social Inquiry : Tom O’Brien, email@example.com
College of Education : Ken Frankel, firstname.lastname@example.org
College of Engineering : Kristy Padron, email@example.com
Charles E. Schmidt College of Medicine : Amanda Chiplock, firstname.lastname@example.org
Christine E. Lynn College of Nursing : Kristy Padron, email@example.com
Charles E. Schmidt College of Science : Lauri Rebar, firstname.lastname@example.org
Grant funds must be applied to tangible research expenditures. Applicants should discuss research needs with their faculty mentor before submission of their proposed budget. Any purchases, such as equipment and remaining supplies, must remain at FAU after the project is completed as property of the mentor’s department. Please see Appendix C for budget examples.
Examples of allowable expenses:
- costs for laboratory, artistic supplies, software and databases, and small equipment that are not readily available in your area/department/college;
- travel to offsite locations to conduct research, such as archives, libraries, companies,museums, or collections containing materials relating to the research topic. Make sure to use the Florida Statutory mileage rate (not gas costs) for trips involving the use of a personal vehicle;
- photocopying of research-related materials or purchase of books not otherwise available at or through the University Library;
- program fee costs associated with a research-intensive study abroad program to include materials and supplies needed to conduct the research abroad.
Examples of non-allowable expenses include, but are not limited to:
- costs associated with attendance or presentations at professional meetings;
- gas and food expenses associated with travel (mileage to research sites is allowable);
- stipends, living expenses, tuition or laboratory fees of the grant recipient;
- research costs normally associated with department/college budgets (e.g., computers or laptops for use at FAU);
- costs associated with the external funding of the student’s faculty advisor for research in the same general area;
- the hiring of assistants or other external services;
- lessons or costs associated with professional development.
Funds associated with the Undergraduate Research Grant can only be guaranty to the end of the fiscal year in which the funds were transferred, please consult with your Department or College Business Manager. The project can continue past this date.
All grants will be judged by a panel of faculty, staff and students who will evaluate the merit of the proposal based on an evaluation rubric (see Appendix E):
1. Strength of Proposal- Proposals must be clear, concise, and understandable for reviewers from varying disciplines (broad backgrounds). Strong proposals should also meet the following criteria:
- Clear focus on research question or scholarly problem addressed in this study: The grant explicitly states what the project will accomplish. There is a clear central idea, hypothesis, objective/purpose.
- If a group project is selected, each group member must have a clear role/task supporting the overall research question(s).
- Background theory: provides an evaluation of previous work conducted in the area related to the question or the problem.
- Sound methodology: Methodology clearly conveys the steps that will achieve the purpose of this project and how data/information will be obtained.
- Contribution to the field or discussion of potential impact: There is an explanation of the importance of the proposed project, “in the big scheme of things” the value of the project’ impact
- The project’s contribution of an original, intellectual, or creative work to the discipline
2. Timeline/Plan of Work- The student outlines the time necessary to complete the project successfully. It is justified that the project can be reasonably completed in that time (including allocating time for research compliance requirements), and that the student will present at a FAU Undergraduate Research Symposium.
3. Appropriateness of Budget - The requested budget is justified and necessary for the completion of the project. The budget provides detail associated with what will be purchased (item and quantity) and an explanation of the needs evidenced by the methodology section, as well as detail on where and how the funds will be spent (see Appendix C for samples).
4. Faculty Mentor’s Letter- The mentor endorses the project and the merit of the student conducting the project, and assures the reviewers that no other funds exist for parts/all of the project. The mentor provides appropriate research compliance information as it applies to this project (see Appendix D for letter requirements).
Within one month to six weeks of the closing date of the Undergraduate Research grant package guidelines, grant awardees will be notified by an email sent to both the student and faculty mentor. Grant funds will be released to the department of the FAU faculty member for disbursement once all research compliance issues have been resolved. It is expected that compliance issues be addressed in a timely manner (within 2 months of the award notification).
Grant Recipient Requirements:
Individuals awarded grants must:
- Be able to complete the project as an enrolled undergraduate at FAU.
- Present this work at an FAU Undergraduate Research Symposium.
- Participate in pre- and post-grant award surveys regarding experience of research/scholarly activity project.
- Reference the grant in future presentations and/or publications resulting from this work.
- Link to online application page
- Grant Package Guidelines
- Grant Program Information
- Appendix A
- Appendix B
- Appendix C
- Appendix D
- Appendix E
For questions about this program or the QEP, please email email@example.com.
This program is part of our University’s Quality Enhancement Plan (QEP) efforts at expanding a culture of undergraduate research and inquiry at FAU.