The Role of the Graduate College
The Graduate College is the central point of contact for all graduate admissions at Florida Atlantic University. When a prospective graduate student submits an application online, the Graduate College ensures the student has submitted the application fee, required original transcripts from regionally accredited schools, and official test scores (if required) before referring the student's file to the graduate program. The Graduate College also reviews applicants' answers to the conduct questions on the application to determine if the student is admissible.
After a student's file has been referred, the faculty members in the graduate program evaluate the student's entire application, including letters of recommendation and any other supplemental materials required by the program. Once a decision has been made, the graduate program makes an admission recommendation to the Graduate College via the graduate admission decision form (Form 4). All official admission and denial letters are issued by the Dean of the Graduate College.
Graduate Admissions Training
The process of admitting graduate students is almost entirely paperless. The college and academic units utilize a variety of electronic systems (such as Banner, VIP, Dartboard, and the Graduate Admissions Reviewer Interface) to manage the admissions process from start to finish. It is imperative that all faculty and staff who work with graduate admissions familiarize themselves with these systems in order to efficiently review and admit graduate students.
New Features (Fall 2013): Letter(s) of Recommendation, Supplemental Application Requirements
Graduate programs are now able to request and review letters of recommendation online, as well as collect required supplemental information from applicants as part of the general online graduate admissions application. This capability has just recently been built by the Office of Information Technology and is being implemented University wide during the fall 2013 and spring 2014 semesters. The timeline for the rollout is as follows:
- Recruitment Workshop: Introduction (9/20/13)
- Submission of program specifications to Graduate College (due 10/4/13)
- Group training for admissions faculty and staff
- Training session #1: 10/11/13
- Training session #2: TBA
- Training session #3: TBA
- One-on-one meetings with graduate programs prior to going live
- Confirm accurate admissions settings for both letters of recommendation and supplemental requirements.
- Confirm that program website(s) have been updated
- Rollout for programs not requiring additional development work (end of fall 2013 term)
- Rollout for programs requiring additional development work (March 1, 2014)
Graduate Admissions Training: New Letter of Recommendation and Supplemental Application Features
Quick Guide for Faculty and Staff
This presentation covers the graduate application decision processes and procedures, the use of BANNER to locate student information (application information, test scores, transcript information, holds, etc.), and self-service in MyFAU.
This presentation provides an introduction to DART BOARD as well as detailed instructions about generating helpful reports such as the Application Summary and Graduate Application Statistics.
This presentation covers the use of VIP in the Application Process. VIP is a document management system that stores images of hard copy records (transcripts, correspondence, etc.).
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